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Creating Smart Views in the Grade Center

A Smart View is a focused look at the Grade Center. It shows only the data that matches a set of criteria. Smart Views are useful to quickly find data when the Grade Center includes a great number of students and columns.

With Smart Views, you can view the progress of the following:

• An existing group
• Student performance for a particular item
• Individual students

You can also perform a query to select students using a combination of attributes.

Default and Favorite Smart Views appear in the Grade Center section of the Control Panel as an indented list under Full Grade Center. You can tag Smart Views as Favorites so they appear in this list and can be accessed easily.

Example:  

Create a Smart View to track students who are struggling. By creating a view that is based on low scores, you can quickly see which students need help.

Before You Begin

If course groups will be used to create Smart Views, they must be created first.

How to Create a Smart View

1. In the Grade Center, point to Manage on the Action Bar to access the drop-down list.
2. Select Smart Views.
3. On the Smart Views page, click Create Smart View on the Action Bar.
4. On the Create Smart Views page, type a Name for the Smart View and add an optional Description.
5. Select the Add as Favorite check box to make the Smart View a Favorite. The Favorite Smart View will appear in the Grade Center section of the Control Panel in the indented list under Full Grade Center.
6. Select the Type of View:
   • Course Group: Subsections of students. Course groups must be created before they can be used as selection criteria.
   • Performance: Student performance on a single item, such as a mid-term exam.
   • User: Individual students.
   • Category and Status: Based on a category, such as Assignment or Test, user or users, and grade status, such as Completed or Not Attempted.
   • Custom: A query for selecting students using a combination of attributes.
7. Select the appropriate criteria to help refine the Type of View selected. The Type of View selected determines what shows in the Select Criteria section.
   • Under User Criteria, select the grade column from the drop-down list.
   • Under Condition, select the criteria, such as Less than or Equal to from the drop-down list.
   • In the Value box, select a value, such as a Group Name or type the score or percentage against which the criteria and condition will be assessed.
   • Under Users, select All Users from the drop-down list to include results for all students. Select Selected Users from the drop-down list and select the individual students needed. Hold down the CRTL key to select multiple users.
   • Under Categories, select a category from the drop-down list, such as Assignment or Test.
   • Select the Filter Results from the drop-down list by selecting the columns or grade status, such as Completed or Not Attempted.
8. Click Submit.

The Formula Editor

When building a Smart View using the Custom Type of View, multiple user criteria can be used. Criteria are added as AND statements. As each criterion is added, it is assigned a number. This number is reflected in the Formula Editor box, which appears below the criteria. Each criterion that is added can have a condition, such as Equal to, Greater than, and Less than. Each condition requires a value to compare with the condition.

After all the criteria have been added, the formula for the query is represented by 1 AND 2 AND 3, and so on. Use the Manually Edit function below the Formula Editor box to edit the formula to change the operators and to insert parentheses to change the way the formula is completed.

Favorites

You can select Smart Views as Favorites so they can be accessed easily.

In the Grade Center, point to Manage on the Action Bar to access the drop-down list. Select Smart Views. On the Smart Views page, all current Smart Views appear and more can be created.

To add a Smart View as a Favorite, click the star icon in the Add as Favorite column. In the Grade Center section of the Control Panel, Favorite Smart Views appear as an indented list under Full Grade Center with the default Smart Views.

Clear the star for any Smart View that is not needed in the Grade Center section of the Control Panel.

How to Edit or Delete a Smart View

1. In the Grade Center, point to Manage on the Action Bar to access the drop-down list.
2. Select Smart Views.
3. On the Smart Views page, click the Smart View's Action Link to access the contextual menu.
4. Select Edit to make changes to the Smart View and Delete to remove the Smart View. Removing a Smart View does not delete any data from the system.

Note:  Default Smart Views cannot be deleted and Delete will not appear in the contextual menu.

Next Step

See Creating a Custom Smart View for specific information about the various Types of View and selection criteria. Also, learn more about the Formula Editor and view examples.