Assessments are created and managed through the Test or Survey Manager but deployed through Content Areas. This design creates several options for presenting Assessments to Students and several options for limiting or removing access to Assessments.
It is important to understand the difference between making an Assessment unavailable and removing an Assessment.
Unavailable: when an Assessment is unavailable it is deployed to a Content Area but a link does not appear to Students. The Instructor can see the Assessment when accessing the Content Area through the Course Control Panel.
Assessments availability can be limited to a specific time period by setting a start date or an end date. The time period can also be open ended by setting only a start date or only an end date. If neither date is set, the Assessment is immediately and always available.
Unavailable is useful to limit Student access to an Assessment.
Remove: when an Assessment is removed from a Content Area it is deleted from that Content Area and the details of any Student attempts are deleted. The Assessment will only appear in the Test or Survey Manager. It is possible to preserve grades, but remember that the details of the Student attempts will be lost.
Removing an Assessment from a Content Area does not delete the Assessment from the system. Removing a deployed Assessment is a two-step process. First, the Assessment must be removed from the Content Area. Then, the Assessment must be removed from the Test or Survey Manager.
Remove is useful when an Assessment should be deleted from a Content Area.
Note: If any Students have already taken an Assessment be cautious and consider the consequences before removing the Assessment. As a best practice, it is recommended that an Assessment first be made Unavailable before considering the more drastic step of removing the Assessment.
Follow the steps below to remove an Assessment from a Content Area.
Step 1 Open the Content Area from the Course Control Panel.
Step 2 Navigate through the Content Area and locate the Assessment.
Step 3 Click Remove for the Assessment.
Step 4 A warning will appear. Click Yes to continue.
Step 5 If a Student has not yet attempted the Assessment, the Assessment will be removed from the Content Area. The Assessment is still in the Test or Survey Manager, but it is no longer deployed in the Content Area. If a Student has attempted the test, please continue to Step 6.
The Remove Test page will appear as shown:
Step 6 Select the appropriate option and click Submit.
|
Option |
Description |
|
Preserve . . . |
This option will remove the Assessment from the Content Area. Any Grades in the Gradebook related to this Assessment will remain but the attempt itself will be deleted.
In this instance, the grade stays but the Assessment and any attempts are removed. It will not be possible to view any of the Student’s responses to questions. This can have serious consequences, for example, if an essay question still needs to be graded, it will not be possible to do so after removing the Assessment because the details of the attempt were removed.
It is important to note that if the Assessment is deployed again, it is done as a new Assessment. There is no connection or shared data between the first and second deployments and the Gradebook will treat each deployment as separate Gradebook Items. |
|
Remove . . . |
This option will remove the Assessment from the Content Area and erase any record of the Assessment from the Gradebook.
This will destroy all record of Student performance on the Assessment. |
The Assessment is removed from the Content Area. The Assessment is still available to Instructors through the Test or Survey Manager.
Assessments can only be removed from the Test or Survey Manager if they are not deployed in a Content Area. If a Remove button does not appear for an Assessment in the Test or Survey Manager, follow the instructions for removing a deployed Assessment before trying to remove the Assessment from the Test or Survey Manager.
Removing an Assessment from the Test or Survey Manager destroys the Assessment but does not have any impact on the Gradebook.