Send to External Users

Overview

A portfolio can be shared with anyone with an email account and access to the Internet. Administrators use the Send to External User page to share a portfolio with users who do not have a system account.

Send to External User page

Find this page

Follow these steps to open the Send to External User page.

Step 1 Open the Blackboard Learning System Administrator Control Panel.

Step 2 Select Manage Portfolios under Content System.

Step 3 Perform a search for a user’s portfolio. The user’s Portfolio page will appear.

Step 4 Select Manage next to the portfolio. The Manage Portfolio page will appear.

Step 5 Select Share Portfolio. The Share Portfolio page will appear.

Step 6 Select Share with External Users.

Fields

The Send to External Users page includes the following fields.

Field	Description
Choose Users
To	Enter the email address of each person outside of the system that will receive access to the portfolio. Separate each email address with a comma.
Email Information
Subject	Edit the Subject line of the message. The default subject line is, “user name has sent you a Portfolio Invitation.”
Message	Edit the body of the message inviting others to view your portfolio. The default message includes the line <PORTFOLIO_URL>. Do not delete this line! It will be replaced with the URL pointing to the portfolio. Without this URL, outside users cannot view the portfolio.
Send copy of message to self?	Select Yes or No to send a copy of the email to the email account included as part of your Blackboard Learning System profile.
Use blind carbon copy (Bcc:)	Select Yes or No to use the BCC: function. BCC: will hide the identity of those receiving the email from others receiving the same email. You, as the sender, will appear as the primary recipient of the message.
Portfolio Password
Use password?	Select Yes or No to protect the portfolio with a password. If Yes is selected, enter the password in the text field.
Include password in message?	Select Yes or No to include the password in the email message to outside users. If the password is not included in the email it must be transmitted in some other way before the portfolio can be viewed.